Office Manager OBGYN
Location: Teaneck, NJ, United States
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Description
Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus.
Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.
A Brief Overview
Responsible for overall management of office site, including facility and equipment maintenance, day-to-day supervision of designated personnel, and payroll preparation. Facility liaison with all other locations, administration, vendors and third parties.
What you will do
- Assists with interviews, hires, evaluates, and disciplines direct reporting staff.
- Handles all patient and visitors concerns and assures timely resolution.
- Supervises the daily cash collection and time of visit payments.
- Develops daily operating policies, protocols, procedures for site; trains staff and implements policies. Monitors compliance, coaches and cousels staff and re-trains as necessary.
- Provides day-to-day supervision for all staff working at facility.
- Allocates work among staff and assures that work is completed within appropriate time frames.
- Prioritizes tasks and keeps staff informed of priorities.
- Orders supplies for facility.
- Timely submission of all pre certification requests.
- Monitors performance against budget and takes corrective action as indicated.
- Prepares payroll for facility staff and prepares weekly work schedule for all facility staff.
- Acts as liaison for facility and staff with all other parties.
- Assures that facility is well maintained and that all equipment is maintained and serviced appropriately in accordance with regulatory requirements, etc.
- All other duties as assigned
Education Qualifications
- High School Diploma or equivalent experience Required and
- Bachelor's Degree in Business Administration or a Health care related field Preferred
Experience Qualifications
- Experience in word processing and spreadsheet software (Microsoft Word, Lotus and Excel) Preferred and
- 1-3 years Three years supervisory experience in a medical office setting Preferred and
- Previous Office Manager experience Preferred
Knowledge, Skills, and Abilities
- Good interpersonal skills, ability to work well with patients, physicians and staff, ability to follow established office routines and policies.
At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part-Time or Per Diem) skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range: $49,920.00 - $87,464.00
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