Payroll Specialist-Full-Time-Onsite

Description

Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus.

Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.


A Brief Overview

This position is responsible for processing bi-weekly payroll, preparing payroll tax returns, make appropriate tax deposits, and ensure timely remittance of the voluntary payroll deductions. The Payroll Specialist also reviews the time entry data to ensure it is appropriate as well as assists hospital employees with any payroll issues they may have.


What you will do

• Review data and authorizations on payroll time keeper, prior to data upload and processing
• Initialize, run and complete the bi-weekly Payroll process for all the Physician Network and Subsidiary Companies
• Review preliminary/edit reports on biweekly payroll; correct any identified errors and/or omissions
• Prepare properly authorized special demand checks according to established procedures; ensure its accuracy
• Prepare payment requests for payroll taxes and voluntary deductions; ensure that checks are issued timely by Accounts Payable and are mailed with appropriate documentation
• Maintain a biweekly payroll control log; ensure that the control spreadsheet totals tie to the Payroll Quarterly Reports
• Prepare Payroll Quarterly tax reports for all the Physician Network companies
• Maintain an organized filing system of payroll reports and records
• Process and distribute year end W-2 forms. Thoroughly understand all the information on the W-2 forms in order to answer employee’s questions in a clear and concise manner
• Provide accurate payroll information on forms requested by government agencies and the like, pertaining to legal and payroll deduction issues; forward to Human Resources for completion and authorization
• Receive and answer inquiries from Hospital employees regarding the timekeeper data, payroll deductions, and other related matters promptly. Resolve problems and issues presented. Refer other pertinent questions applicable to Human Resources, accordingly
• Receive and answer Vendor questions and/or discrepancies related to payments of payroll deductions and tax deposits
• Protect the confidentiality of payroll information according to Hospital policies and guidelines
• Assist in identifying payroll system enhancement opportunities and suggest appropriate changes
• Maintain work area in a neat and orderly manner
• Serve as back up during the Payroll Supervisor’s absence
• Assist on special projects and perform other duties as assigned

Education Qualifications

• Associate's Degree or equivalent experience Required

Experience Qualifications

• 5+ years experience in processing payroll Required

Knowledge, Skills, and Abilities

• Working knowledge of computerized spreadsheets
• Knowledge and understanding of applicable payroll laws and regulations

At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part-Time or Per Diem) skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range: $72,500.00 - $87,000.00




Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented staff members. Holy Name is an Equal Opportunity Employer.